What We Deliver for Your Families
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We partner with youth sports leagues to run picture day from start to finish — scheduling, payments, photography, printing, and delivery. Your staff does essentially nothing. Your parents get great photos in two weeks.
Most leagues dread picture day. Here's what we hear from directors before they work with us.
We take every single one of those problems off your hands. Here's what working with us actually looks like.
From your first call to parents picking up their photos, here's exactly what to expect when you partner with McElroy Media.
We'll talk through your league's schedule, number of teams, age groups, and how picture day has worked in the past. We get all the details we need upfront so nothing falls through the cracks.
Usually 20–30 minutesWe create a full picture day schedule for every team, send it to you for a quick review, and once approved we handle communication directly with coaches and team managers.
Zero work for your staffWe provide a simple link your league can share with families. Parents can browse packages, pay online, and lock in their order before picture day — or they can simply pay the day of. Either way, we manage everything.
No payment processing on your endOur team arrives fully set up before the first team walks in. We photograph individual portraits and full team photos for every group, keep lines moving efficiently, and make the experience fun for kids. Your staff barely lifts a finger.
Typically a half-day per eventAfter picture day, every photo is professionally edited and sent to our print lab. Every order is printed, packaged, and ready for our pickup day visit.
Professional quality, fast turnaroundAbout two weeks later, we come back for a dedicated pickup day. We set up on site and spend the entire day handing photos directly to families as games happen around us. Coaches and staff don't have to do a thing — it's all us.
~2 weeks after picture dayWe schedule around your existing calendar, weather makeup dates, and playoff schedules. Picture day works on your terms, not ours.
There's no fee to partner with us. Parents pay for their packages — your league never fronts money or handles payments of any kind.
If a parent has an issue with their photos, they contact us — not you. We stand behind our work with a full satisfaction guarantee.
While other photographers take up to 2 months, we deliver printed photos in about two weeks. Parents remember that. They come back next season.
On pickup day, we're on site all day handing photos directly to families as games happen around us. No mystery bags, no confused parents, nothing for your staff to manage.
Fast, beautiful photos are something parents actually notice and appreciate. It's a tangible benefit you can advertise when recruiting families each season.
Most photographers return photos long after the season ends. We think that's backwards. Kids should get to show off their photos while they still remember the season.
I've been running our soccer league for nine years and picture day was always the one thing I genuinely dreaded. The first year we used McElroy Media I was shocked — I didn't have to do anything. They showed up, ran it perfectly, and photos were back in 12 days. Parents were blown away. We've used them every season since and I genuinely recommend them to every league director I know.
Our old photographer took two months to return photos. By then the season was basically over and parents had moved on. Switching to McElroy Media was one of the best decisions I made for our league.
Zero headaches for our staff, happy parents, beautiful photos, and a two-week turnaround. What more could you ask for? It actually became a selling point when recruiting families to our league.
Parents purchase print and digital packages directly through us — online before picture day or in person that day. Your league never handles payments, fronts any money, or takes on any financial risk. It's a completely free service for your organization.
Minimal. After our initial call to get the details, your primary job is to share the ordering link with families and let teams know when to show up. On picture day itself, you don't need to have anyone there managing things — we handle everything from setup to teardown.
We've handled large leagues before and are experienced at building efficient schedules. We'll work with you to figure out how many picture days are needed and space things out sensibly. Whether you have 5 teams or 50, we have a process for it.
It happens — we're used to it. We always plan for weather and are flexible with rescheduling. Just give us as much notice as possible and we'll find a date that works. Parents who pre-ordered are automatically applied to the rescheduled date.
We schedule a dedicated pickup day with your league — and we handle everything ourselves. We show up, set up, and spend the entire day on site handing out photos directly to families as games are happening in the background. Coaches and league staff don't have to lift a finger. Parents just come find us and we hand them their order. It's one of our favorite parts of the process.
They contact us directly — not your league. We own the experience end to end, including handling any complaints, reprints, or refunds. Your only job is to point them our way. We offer a satisfaction guarantee on all orders.
Yes — soccer, baseball, softball, basketball, football, lacrosse, hockey, volleyball, and more. If your kids play it, we photograph it. We adjust our setup and workflow to suit each sport's environment.
Fill out the form and we'll be in touch within one business day. Or reach out directly — we love talking with league directors about how we can make their season run smoother.